Revised: June, 1998; June, 2006; June 2009, June 2011
ARTICLE I - NAME
This organization shall be known as the Association of Jewish Libraries, Incorporated, herein referred to as the Association.
ARTICLE II – MISSION AND GOALS
The mission and goals of the Association are stated in the Corporate Charter.
ARTICLE III - MEMBERSHIP
Section 1. Any person, library or other organization interested in promoting the goals of the Association may become a member upon payment of specified dues.
Section 2. Honorary life membership may be conferred upon an individual who has made an outstanding contribution to Judaic library service. This person shall be a non-dues paying member with voting privileges.
ARTICLE IV - STRUCTURE
Section 1. The Association shall be structured to include divisions representing major types of library service. The local chapters represent different geographic locations.
Section 2. Applications for establishment of divisions or chapters shall be made to the Executive Board in accordance with the BY-LAWS.
ARTICLE V - ADMINISTRATION
Section 1. The governing body of the Association shall be the Council which shall consist of the Executive Board, the chairpersons of all committees, the Webmaster, the editors of Judaica Librarianship and the AJL Newsletter, and the coordinator of Hasafran. Three Chapter Presidents, designated by the Chapters’ Coordinator, will represent all chapter presidents as members of Council.
a. The Council shall determine policy for the Association and its decisions shall be binding upon the Association.
b. Any action of the Council may be set aside by a three-fourths vote at any meeting of the Association or by a majority vote by mail, email, or other electronic means in which one-fourth of the members of the Association have voted. Such vote shall be held upon petition of twenty members of the Association.
c. The Association by a vote at a meeting held during the annual convention may refer any matter to the Council with recommendations and may require the Council to report on such matters at any specified meeting of the Association.
d. Any questions of policy may, by a majority of the Council, be submitted to the Association to be voted on either at an annual conference or by mail, email or other electronic means as the Council may determine.
e. The Council shall hold at least one meeting each year at the time and place of the annual convention of the Association. Other meetings may be called by the president or upon the request of seven members of the council.
f. Officers of the Association shall serve as officers of the Council. The presiding officer may vote only in the case of a tie.
g. A member of Council may serve simultaneously in more than one capacity but only has one vote.
h. All elected or appointed Councilors shall serve for terms of two years or until their successors take office.
Section 2. The administrative body of the Association shall be the Executive Board, which shall consist of the elected officers and immediate past president of the Association and the president, vice-president and secretary of each division.
a. The Executive Board shall act for the Council in the administration of established policies and programs. It shall serve as the central management board for the Association subject to review by Council, and shall make recommendations with respect to matters of policy and operations. The Parliamentarian shall be an ex-officio member of the Executive Board.
b. The Executive Board shall report not later than the next meeting of the Council.
c. The Executive Board shall hold at least one meeting each year at the time and place of the annual convention of the Association. Other meetings may be called by the president upon request of the majority of the Board.
ARTICLE VI - OFFICERS
Section 1. The officers of the Association shall be a president, a vice-president/president-elect, a vice-president of membership, a vice-president of publications, a corresponding secretary, a recording secretary, and a treasurer.
Section 2. All officers and elected members of the Executive Board shall take office at the adjournment of the annual convention and serve for a two year term or until their successors take office.
a. The corresponding secretary, recording secretary, treasurer, vice-president of membership and vice-president of publications may stand for reelection and serve up to three consecutive terms.
b. All other officers shall not serve consecutive full terms in office.
Section 3. Officers shall perform the duties of their respective office and such other duties as may be approved by the Executive Board.
Section 4. Vacancy in an office may be filled for the period of the unexpired terms by appointment by the Executive Board with the exception that should the vacancy occur in the office of the president, the vice-president (president-elect) will succeed to the office of the president, to complete that term. He or she will automatically succeed himself or herself to serve his or her regular term as president.
ARTICLE VII - MEETINGS
Section 1. There shall be an annual convention of the Association at such time and place as may be determined by the Executive Board.
Section 2. Special meetings of the Association may be called by the Executive Board, the president or upon request of no less than twenty members. At least two weeks notice shall be given.
ARTICLE VIII - VOTING
Section 1. Each individual and life member shall be entitled to one vote.
Section 2. Votes by mail, email or other electronic means as decided by Council, both of the Association and of the Council, may be authorized by the Executive Board between meetings for exceptional matters that should not be postponed until the next annual meeting. Such mail, email or electronic votes shall be conducted under the same requirements as votes at meetings, except that for votes by Council, a fifty per cent of the voting membership shall constitute a quorum and a three-fourths majority of those voting shall be required to carry.
Section 3. The Executive Board shall have authority to set the time limit during which votes will be recorded; but if no such time limit is set, no vote shall be counted unless received within thirty days from the day the text of the ballot or question voted upon was mailed properly addressed to those entitled to vote on the matter involved. In the case of a vote by mail, email or electronic means by the Association, the Executive Board may designate publication of the ballot or question submitted in the official newsletter of the Association as the appropriate method of submitting the matter to the membership.
ARTICLE IX - PROVISION FOR BYLAWS
Bylaws may be adopted, amended or rescinded by a majority vote of the members present and voting at any regular meeting of the Association, or by mail, email, or other electronic means, providing the entire membership has received ten days prior written notification.
ARTICLE X - AMENDMENTS
Section 1. Proposals for amending the Constitution may originate in the Council or from any member who presents a petition signed by not fewer than seven members.
Section 2. A proposed amendment shall become effective when it shall have been approved by a majority of the members of the Council present and voting, followed by ratification of the membership either by a mail, email, or other electronic vote of the majority of the members voting, or by a majority vote of the membership present and voting at a special meeting of the Association.
Section 3. The Council, on approving a proposed amendment shall specify whether a vote on ratification shall be taken at a meeting of the Association or by mail, email, or other electronic means. If a mail or electronic vote is ordered, the Council shall fix the time for the beginning and closing of the balloting. If a vote at a meeting is ordered, at least thirty days written notice shall be given to the membership of the text of the proposed amendment.